How to Get the Most out of a Professional Conference

Professional conferences are one of the biggest aspects of corporate culture. They help to highlight different issues for different businesses and display the professionalism of the event planners. Audiovisual companies in Toronto can set up the perfect atmosphere that gets attendees excited and inspired. Here are some ways they can improve the experience.

Find the Perfect Event Venue

Choosing the right venue to host your conference can drastically improve the experience for your attendees. If the location provides catering services or allows for it, your guests will be happy to snack on coffee, sandwiches, and cookies during the intermission or before the event. The venue should also have proper signage so that guests can get to the appropriate auditorium or conference room without getting lost. Providing someone from your team to guide them to the right room may also be helpful. To test this, take a walk through the journey your guests would be taking before they arrive. Then, make any adjustments necessary to simplify their direction.

Have Proper Seating Arrangements

It’s important to make sure that there are only the exact number of seats for the number of attendees. If there are more seats available than there are attendees, it may have a negative impact on the guests’ experience. If you cannot remove seats or rearrange the set up in your location, you can still move people. Just be sure to pitch it as a way to dramatically improve the experience for everyone.

Hire a Technical Team

Hiring a technical team to support your event may be expensive, but having them organize and arrange all the equipment, run your program, and help you clean up, will allow you to be available for your attendees to make sure they are enjoying themselves. Having a skilled team working on your audiovisual program can be extremely beneficial, as they can avoid common errors made by non-experts.


An important aspect to consider when organizing a conference is the staging. This includes all the visual components such as spot lights, microphones, and displays. These should be set up in the right places so that the entire room can see clearly. Since the stage is the primary focus, you will want to get help from professionals to accomplish this goal.

Audiovisual (AV) Equipment

Equipment is one of the key elements to organizing an impressive and functional professional conference. It is the first element that reveals how professional the organizers are of the function. Even a small error can lead to a bad impression for attendees, so it is important to choose the best team to help you set up. If you have technical experts on your team, you can simply rent a collection of audiovisual equipment to add value to your conference. There’s no point in having a conference if the sound system isn’t powerful and crisp enough for the entire room to hear. Audibility is one of the most mismanaged aspects of conferences, and you won’t want to be bunched in with those mistakes.


Lighting can completely transform the feeling of a space. Do you want your guests to fall asleep, feel like they are at a rave, or be attentive and inspired? Seek professional advice from an audiovisual company as to what kind of lighting will accomplish your goal. For example, you can choose a spotlight to focus on the podium where the speakers address the audience. If guests are allowed to use their laptops, you may want to opt for bright lighting. Each of these decisions will affect the overall feel of the space.

Conference Equipment Rentals for Corporate Events in Toronto

At bb Blanc, we understand that organizing a corporate event can be stressful and time-consuming. This is why we make it our goal to understand the needs of our clients, and provide the high-quality audiovisual equipment and personnel necessary to run your event successfully.

Each event provides its own challenges, and that’s why our GTA clients trust us. We can adapt to all kinds of events and are experienced at providing the best customer service, technology, and information needed. We a full-service, live event company that provides corporate audiovisuals in Toronto and prides itself on “creating event magic” using the latest technology.

Unsure of what you want? Tap into our brains for advice and our consultants will bring their expertise as they work with you to devise and orchestrate your event.

For more information on bb Blanc and the unique additions we can bring to your award ceremonies, corporate gatherings, or live events, feel free to contact us by phone at 416-360-0440 or by email at

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